Here’s all the things you should know before submitting a presentation to the IT Professionals Conference!
Timeline for Submissions (2023)
Call for Presentations – Opens March 1 & closes on March 31
Emails will be sent to accepted presenters no later than April 15
Website Bio and Headshot Deadline (if not submitted with the proposal) – April 25
Session Title and Abstract Finalization for Website – April 28
Program/Schedule Published on Website – no later than May 16
Speaker Support Sessions – TBD (in late April and throughout May, contact Amanda Thornton for details)
Pre-Recorded Sessions Submission Deadline – May 16
IT Professionals Conference – June 1 and 2
1. Topic Tag Descriptions
In the call for presentations you are asked to “tag” your talk. Below are the detailed descriptions of the tag options. In the form you may select as many as you feel apply and you may also add your own tags using the “Other” option.
- Development & Programming – This tag is focused on more “back-end” development and programming and can include discussions of application programming interfaces (APIs), architecture, development methodologies, and secure coding practices.
- Design, Accessibility, Usability and/or UI/UX – This tag is focused on more “front-end” development, including graphic and visual design, user interface and user experience, accessible design for those with disabilities.
- DevOps, CI/CD – This tag is about the compound of development (Dev) and operations (Ops), and the union of people, process, and technology to continually provide value to customers and includes containers and orchestration, as well as continuous integration and continuous delivery/deployment.
- Cloud Hosting & Services – Like your on-prem infrastructure, but in the cloud, this tag is all about virtual datacenters (VMs), storage, and related services.
- System Administration & Operations – This tag is about the upkeep, configuration, and reliable operation of computer systems. This includes things like backup, redundancy, and disaster recovery; configuration, infrastructure, and dependency management; data storage, transfer, and file sharing; database administration; and virtualization.
- Security – All things related to cybersecurity can be listed in this tag, including network/firewalls; security information and event management (SIEM); endpoint security and management; identity, access, vulnerability management; and risk analysis/management.
- Data Management, Analysis, and/or Visualization – This tag is all about data and how to use it. This tag includes how to collect and store data, analyse it, and share it including how to visualize data for different audiences.
- Instructional Technology – This tag includes hardware and software used in computer labs/classrooms for course work or other instructional purposes. This topic also encompasses remote learning technologies, such as Canvas, Zoom, etc.
- Remote & Hybrid Work – This tag is a relatively new topic introduced by the pandemic. This is both for those who want to share tools/solutions/home office setups and those who are interested in strategies for effective remote or hybrid work, including hybrid meetings.
- Project Management – This tag is about the discipline of leading a team’s tasks to achieve specific goals and meet specific success criteria on time. This can include experiences and effective tools for project management and change management.
- Personal/Professional Development & Workplace Interactions – This tag is all about you and your career. Topics can include training opportunities/certifications, emotional intelligence, imposter syndrome, self-management, diversity & inclusivity, collaboration, partnerships, and communication.
- Other – Did we miss something or do you have a more precise tag? Add it using this option.
Need help choosing a topic?
The 2023 pre-conference survey showed that their is a large interest in a variety of topics. Some of the most popular topics include.
- Personal/Professional Development
- Data Management Analysis and Visualizations
- Design, Accessibility, Usability, and/or UI/UX
- Diversity, Equity, and Inclusion in IT
- Project Mangement/Change Management
- Artificial Intelligence
There are many more great topics to consider. If you are looking for more ideas please reach out to us at firstname.lastname@example.org.
2. Session Formats
In the call for presentations you are asked to choose which session format would best fit your presentation. Below is a more full description of each of the session formats. Need help with this? You can select the “I’m unsure and would like help choosing” option or type in what you’re thinking by selecting “Other.”
- Traditional presentation — 30 minute presentation with time for Q&A
These presentations usually have one to three speakers, and use slides or other visual aids. Traditional presentations typically reserve time for audience questions at the end.
- Short/Flash talk — Short 5-15 minute presentation with optional audience Q&A
A flash talk is a very short presentation lasting only a few minutes in which you present a specific concept or idea in a manner understandable to those outside your immediate field. Typically flash talks do not have reserved question/answer time, but may if time allows.
- Panel discussion — 30-60 minute moderated discussion with multiple speakers and audience Q&A
Panel discussions are extended question, answer, and discussion sessions, usually with 3–5 panel members and a moderator. Questions come from a mix of moderator-selected talking-points and audience solicited questions.
- Interactive workshop — 60 minute structured activity/discussion with a brief introductory presentation/explanation
Workshops typically have a 10–15 minute introductory presentation component, then allow individuals or small groups to directly interact with the presented concepts and with each other for the majority of the time allotted.
- Networking or Informal Event — No longer than 60 minute activity intended for participant interaction
These are meant to be a facilitated decompression activities and can be anywhere from 10-60 minutes long. Some past examples have included yoga and online games.
- I’m unsure and would like help choosing
We can help you decide if you’re confused by these options or could go in multiple directions. Feel free to choose this option and we’ll start a conversation with you to find out which session format will work best for your presentation.
You’re welcome to write in your own answer if you have multiple preferences or want to give us more details.
3. Presentation Formats
In the call for presentations you are asked to choose which presentation format you would be open to. Here are a few considerations for each of the different presentation formats. Need help with this? You can select the “I’m unsure and would like help choosing” option or type in what you’re thinking by selecting “Other.”
- Live, with Q&A
We plan to schedule at least 5 minutes at the end of live sessions for Q&A. We would also prefer all live presentations be recorded for later viewing, and will collect permission from presenters after the program has been set.
- Pre-recorded, no Q&A
Pre-recorded presentations must be completed about 3 weeks prior to the conference so they can be uploaded on the website and close captioned via YouTube (videos will be unlisted and only visible on our website behind a NetID login). These pre-recorded presentations will have a moderated comment section on the website for conference attendees to ask questions that the presenters may respond to at their leisure.
- I’m unsure, please contact me
We can help you decide what might work best! Feel free to select this option and we’ll start a conversation with you to find out which format will work best for your presentation.
We’re happy to help!
We want everyone to feel like they can present at the IT Professionals Conference! Please don’t be afraid to ask us questions. No question is stupid in our eyes. Email us at email@example.com with any questions and we’ll get back to you promptly.
Also, we offer speaker support for all presenters, whether you’ve never presented at a conference before or you’re a seasoned veteran. Typically speaker support sessions are offered in late April and all throughout May, and we’ll email our presenters with the schedule of sessions in late April. In the meantime, feel free to contact Amanda Thornton for more details.